Rules on Preparing and Signing Accounting Vouchers for Small and Medium-Sized Enterprises

Small and medium-sized enterprises prepare and sign accounting vouchers in accordance with the Law on Accounting 2015 (as amended by Law No. 56/2024/QH15) and the accounting regime applicable to small and medium-sized enterprises.

1. Criteria for identifying small and medium-sized enterprises

Under Article 5 of Decree 80/2021/ND-CP, the criteria for identifying small and medium-sized enterprises are based on the average annual number of employees participating in social insurance, total annual revenue or total annual capital, classified by sector: agriculture, forestry and fishery; industry and construction; trade and services.

2. Rules on preparing accounting vouchers

Under Article 16 of the Law on Accounting 2015 (as amended by Law No. 56/2024/QH15), an accounting voucher must contain the following principal particulars:

• The name and number of the accounting voucher;
• The date of preparation of the accounting voucher;
• The name and address of the agency, organization, unit or individual preparing the accounting voucher;
• The name and address of the agency, organization, unit or individual receiving the accounting voucher;
• The content of the arising economic or financial transaction; quantity, unit price and amount;
• The signatures and full names of the preparer, the approver and other relevant persons.

3. Rules on signing accounting vouchers

Under the Law on Accounting 2015, an accounting voucher must bear all the signatures required for the titles specified on the voucher to be valid for implementation. Signatures on accounting vouchers must be made with ink pens; signing with red ink or affixing a pre-engraved signature stamp is not permitted (except where otherwise prescribed by law for electronic vouchers).

For electronic accounting vouchers, signatures shall comply with the law on electronic transactions.

Notes on application

Law No. 56/2024/QH15 has amended several articles of the Law on Accounting 2015. Enterprises should cross-check the consolidated text and the current accounting regime when preparing, signing and archiving accounting vouchers.

Common risks to note

• Vouchers lacking the signatures required for the specified titles;
• Signing vouchers with red ink or affixing a pre-engraved signature stamp;
• Failing to archive accounting vouchers fully for the prescribed periods.

How can ANT Legal help?

ANT Legal assists small and medium-sized enterprises in reviewing compliance with the law on accounting and accounting vouchers. For advice, please contact an ANT Legal lawyer.

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