A representative office is a dependent unit of the business, with the task of authorized representative of the business’s interests and protecting those interests. To establish a representative office, businesses in general and Limited Liability Companies with two or more members in particular must carry out registration procedures with State agencies. This article shares in detail how to carry out the registration procedures to establish a representative office for a limited liability company with two or more members.

Legal basis

 Law on Enterprises 2020

 Decree 01/2021/ND-CP

1. Application for registration of establishment of representative office

• Notification of registration of representative office operation;
• Copy of legal papers of the head of representative office;
• Copy of minutes of meeting of the Board of Members on the establishment of representative office;
• Resolutions and decisions of the Board of Members on the establishment of a representative office;
• Authorization document on submitting documents and receiving results of changing the legal representative and Copy of legal documents of the individual actually authorizing the authorization (In case of authorization).

2. Order and procedures for registering to establish a branch

2.1 Application method

• Submit directly to the Business Registration Office under the Department of Planning and Investment (Business Registration Office) of the province/city where the representative office is located.
• Submit the application via postal service.
• Submit the application Online application via electronic network at the National Business Registration Portal at the address: https://dangkylanhdoanh.gov.vn).

2.2. Sequence and procedures for registering to establish a representative office

Case 1. Submit the application directly to the Business Registration Office where the representative office is located

Step 1. Submit the application

• The registrant submits the application at the one-stop department at the Business Registration Office.
• Business Registration Office The business receives the application and returns to the submitter a Receipt of receipt of the application for registration of establishment of a representative office.

Step 2. Appraisal and return results

• The Business Registration Office issues the Representative Office Operation Registration Certificate within 03 working days from the date of receipt of the application.
• In case the application is not valid, the Business Registration Office shall send a written notice of the contents that need to be amended and supplemented to the registrant within the time limit 03 working days from the date of receiving the application.

Case 2. Registering electronically using the Business Registration Account

– The registrant submits the application using the Business Registration Account to declare information, download electronic documents and sign to authenticate the business registration application via the electronic information network and pay business registration fees and charges according to the process on the national portal on business registration (https://dangkyquangdoanh.gov.vn).

– After completing the submission of registration documents, the applicant will receive a receipt of the registration application to establish a representative office via the electronic information network.

– The Business Registration Office issues business registration to the enterprise in case the application is eligible and notices approval for registration to establish a representative office. of business. In case the dossier does not meet the conditions, the Business Registration Office will send a notice via electronic information network to the enterprise to request amendments and supplements to the dossier.