Notifying Changes of Enterprise Registration Contents under Vietnamese Law

Short answer: When there is a change of enterprise registration contents (name, head office address, charter capital, members, legal representative, business lines, etc.), the enterprise must notify/register with the Business Registration Office within 10 days from the date of the change. Dossiers and forms follow Decree 168/2025/ND-CP (effective from 01/07/2025). Late notification may be subject to administrative penalties in the field of planning and investment — the specific fine applies under the current penalty regulations (Decree 122/2021/ND-CP as amended by Decree 288/2026/ND-CP, effective from 21/07/2026); you should check the original text or consult a lawyer for accuracy.

Legal basis

• The Law on Enterprises 2020, as amended and supplemented by Law No. 76/2025/QH15 — Article 31 (notification of changes of enterprise registration contents);
• Decree 168/2025/ND-CP on enterprise registration (effective from 01/07/2025);
• Decree 122/2021/ND-CP on administrative penalties in the field of planning and investment, as amended by Decree 288/2026/ND-CP (effective from 21/07/2026).

Changes that must be notified

• Enterprise name (Vietnamese name, foreign-language name, abbreviation);
• Head office address;
• Charter capital and capital contribution ratios of members/shareholders;
• Members of an LLC, founding shareholders of a joint-stock company;
• Legal representative;
• Business lines and trades;
• Information on branches, representative offices, and business locations.

Some changes must be registered (the authority issues a new certificate), while others only require notification — dossiers and forms differ by change type, in accordance with Decree 168/2025/ND-CP.

Notification deadline: 10 days

Within 10 days from the date of the change, the enterprise must notify/register with the Business Registration Office where it has its head office. The “date of change” is determined per change type (date of the owner/Board of Members/General Meeting of Shareholders decision, date of completion of transfer, etc.).

Implementation steps

Step 1. Approve the change

The owner/Board of Members/General Meeting of Shareholders meets and approves the change in accordance with authority and statutory voting ratios; prepares minutes and issues the resolution/decision.

Step 2. Prepare the dossier

The dossier includes: the notice/request for registration of the change using the current form; the resolution/decision and a copy of the meeting minutes (if any); legal documents of new members/shareholders/representatives (depending on the change type); authorization letter for the person submitting the dossier.

Step 3. Submit the dossier

Submit to the Business Registration Office under the Department of Finance — in person or online via the National Enterprise Registration Portal.

Step 4. Receive the result and publish

The Business Registration Office processes valid dossiers within 3 working days; issues a new certificate (for registered changes) and publishes the enterprise registration contents.

How is late notification handled?

Failure to notify or late notification of changes of enterprise registration contents is an administrative violation in the field of planning and investment, subject to fines and remedial measures. Specific fines are prescribed in Decree 122/2021/ND-CP and its amending document (Decree 288/2026/ND-CP, effective from 21/07/2026). As the penalty regulations were recently amended, you should check the current original text or contact a lawyer to determine the correct fine applicable to your case.

Frequently asked questions

What is special about changing the head office address to another province?

The enterprise must complete tax finalization procedures with the tax authority of the departure locality before registering the address change with the Business Registration Office of the destination locality; it must also update e-invoices and notify partners.

Must a change of legal representative be notified?

Yes. This is a registration change; the enterprise submits the dossier within 10 days from the date of the change, together with the legal documents of the new representative.

What if the notification has been forgotten for a long time?

A supplementary notification should be made immediately; at the same time, check whether administrative penalties apply and prepare explanations. Contact a lawyer to assess risks and suitable remedies.

Notes on applying current laws

Many enterprises change in reality (address, representative, capital) without updating their registration, only facing obstacles during transactions, borrowing, or inspections. Complying with the 10-day deadline keeps the enterprise’s legal records “clean.” Contact an ANT Legal lawyer at 0966.475.966 for review and to carry out enterprise registration change procedures.

Common risks to watch out for

• Missing the 10-day deadline — risk of penalties;
• Using old forms under Decree 01/2021/ND-CP, which has expired;
• Changing address to another province without finalizing tax obligations at the departure locality;
• After the change, failing to update invoices, bank accounts, and seals.

How ANT Legal can help

ANT Legal advises, drafts dossiers, and carries out all procedures for notifying and registering changes of enterprise registration contents (name, address, capital, members, representative, business lines), including overdue cases. For quick advice, please contact our lawyers at 0966.475.966.

Related articles

• Rules on the Legal Representative of Enterprises under Vietnamese Law
• Social Enterprises under Current Law
• Procedure for Registering a Name Change of a Joint-Stock Company
• Procedure for Registering Change of Legal Representative for LLCs and JSCs
• Procedure for Registering a Private Enterprise in Vietnam