Tiếng Việt
中文Online enterprise registration means the enterprise founder submits the enterprise registration dossier in the form of an e-dossier via the National Portal on Enterprise Registration. E-dossiers have the same legal value as paper dossiers; the submitter uses a digital signature or an electronic authentication method as prescribed by the law on e-transactions to sign and authenticate the dossier.
1. What is online enterprise registration?
Online enterprise registration is the form of submitting an enterprise registration dossier in an online environment, via the National Portal on Enterprise Registration, instead of submitting a paper dossier directly at the Business Registration Authority.
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The enterprise founder or an authorized person fills in information, uploads e-documents and signs/authenticates the dossier with a digital signature or an electronic authentication method as prescribed by the law on e-transactions. The result (Enterprise Registration Certificate or notice requesting amendments/supplements) is delivered online.
Note: The “Business Registration Account” mechanism belongs to the old legal framework (Decree 01/2021/ND-CP has expired). Under the current framework (Decree 168/2025/ND-CP), authentication of online dossier submitters follows the law on e-transactions and electronic identification.
2. What does an online enterprise registration dossier include?
The online enterprise registration dossier comprises e-documents corresponding to the paper-dossier components for each type of registration (new establishment, change registration, notifications, etc.). The basic components for establishing an enterprise include:
- The enterprise registration request (filled in online per form);
- The company charter (for LLCs, joint-stock companies, partnerships);
- The member list (multi-member LLCs, partnerships) or the list of founding shareholders and shareholders that are foreign investors (joint-stock companies);
- Copies of legal documents of individuals for the legal representative, members and shareholders that are individuals; copies of legal documents of organizations and the document appointing the authorized representative for members and shareholders that are organizations;
- The Investment Registration Certificate where the enterprise has foreign investors established under the Law on Investment;
- The authorization document for the individual performing the procedures (if the submitter is not the legal representative).
Documents in the form of electronic copies are scanned from paper originals or are e-versions with the digital signature of the competent person, ensuring clarity and complete contents.
3. Legal value of e-dossiers and fees
An online enterprise registration dossier has the same legal value as a directly submitted paper dossier, if prepared, signed and authenticated in accordance with the law on e-transactions.
On fees: enterprise registration fee rates follow the Ministry of Finance’s regulations. The submitter checks the applicable fee rate and pays online when submitting the e-dossier. Where the dossier is invalid, the Business Registration Authority notifies online for amendments/supplements; the processing time is counted from the date a complete valid dossier is received.
Notes on applying current legal provisions
This article belongs to the Enterprise Knowledge group and is presented for reference, helping readers understand the legal issue at an overview level before preparing dossiers or conducting transactions. Legal provisions may change depending on timing, locality, dossier type and specific circumstances. Where it is necessary to determine the exact legal basis applicable to your dossier, you should contact an ANT Legal lawyer at 0966.475.966 for review and advice before proceeding.
Common risks to note
- Applying legal texts that have been amended, supplemented or replaced (Decree 01/2021, Circular 01/2021 have expired).
- Using the old authentication mechanism (“Business Registration Account”) no longer compatible with the current framework.
- Blurred or incomplete scanned documents rendering the dossier invalid.
- Signing/authenticating the e-dossier not in accordance with the law on e-transactions.
How can ANT Legal help?
ANT Legal assists in reviewing specific situations, checking dossiers, identifying the applicable legal basis, advising on handling plans, and representing you in working with individuals, organizations or competent authorities when necessary. For quick advice, you may contact a lawyer at 0966.475.966.
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