Tiếng Việt
中文 (中国)Distinguish between hanging signs and hybrid signs is legal content that readers often need to check carefully before implementing it in practice. This article has been reorganized by ANT Legal in an easy-to-understand way, helping individuals and businesses understand the main issues, common risks and appropriate solutions.
DISTINGUISHING HANGING MARKS FROM HANGING MARKS
| Distinguishing | Hangling marks | Hangling marks |
| Concept | Hangling marks is to use the enterprise’s seal to stamp on the first page, covering part of the enterprise’s name or the name of the appendix attached to the main document. | Seal overlaps is to use the DN seal to stamp on the right edge of the sheets of a document so that when combined all the sheets form the shape of the DN seal. |
| Case | The hanging stamp is affixed when:– The document includes attached appendices. – Copies of documents issued by the enterprise itself. – The person signing the document is not the legal representative of the enterprise or is not the manager of the enterprise with the authority to use the seal. | A document with 02 or more sheets can be stamped back-to-back. |
| Purpose | – Stamp on the main document or copy: To acknowledge that this document is issued by the enterprise.– Seal add appendix: to confirm that the stamped document is part of the main document. | – Verify multi-sheet documents.– Verify the order of sheets. – Prevents fraudulent changes to the content of the sheets of that document. |
| How to stamp | – In case of stamping on the main document: The stamp is stamped on the first page, covering part of the business name.– In case of stamping on an appendix: The stamp is stamped over part of the name of each appendix. | – Spreading the text into a fan shape or stacking the paper edges parallel to each other.– Close between the right edges of the sheets, covering part of the sheets; Each stamp stamps a maximum of 05 sheets of documents. |
| Commonly used documents | – Administrative documents, internal corporate documents.– Contracts between parties and appendices of these types of documents and contracts. – All types of invoices and accounting documents. – Copies of documents copied by the enterprise. | All documents with 02 or more sheets. |
| Legality | The hanging stamp has the same value as “notarized”, “authenticated”, acknowledging that this document is issued by the enterprise or affirmed as part of the main document. | The border stamp helps identify sheets as part of a document, in a specific order |
LEGALITY OF THE HANGING STAMPS AND THE HOLDING MARKS
According to point d, Clause 1, Article 33 of Decree 30/2020/ND-CP, the affixing of border stamps, seals hang, emboss stamp on paper documents as prescribed by the head of agency or organization.
1.1. For hanging stamps
Some agencies place stamps on internal documents for announcements within the agency or on the left corner of the red copy of financial invoices.
Stamping on documents does not confirm their legal value but only to confirm that the stamped document is a part of the main document as well as confirm the content to avoid forgery of documents and alteration of documents.
1.2. For overlapping seals
When businesses enter into a contract consisting of many pages, in addition to the signatures and stamps of the parties in the final part of the contract, there are also overlapping seals of the signing parties if all parties are organizations that use seals.
The overlapping seals are affixed to ensure the authenticity of each sheet in the document, preventing content changes and document forgery. and have no legal value.
It can be seen that the common point of suspended seals and border seals is that they both use a seal to affix the issued document and do not confirm the legal value of the document. The legal value of a document is only confirmed by a stamp affixed with 1/3 of the signature of an authorized person.
Affixing a hanging or overlapping seal depends on the nature of the document, the provisions of law as well as the internal organization.
INSTRUCTION FOR STANDING STAMPS
2.1 How to stamp hang
The hang mark is usually stamped on the first page, covering part of the name of the agency, organization or the name of the appendix attached to the main text.
2.1. How to affix a border seal
A border stamp is a stamp affixed to the left or right margin of a document consisting of two or more sheets so that all sheets have information about the seal, ensuring the authenticity of each sheet of document and preventing content changes and misleading documents.
According to point dd, Clause 1, Article 33 of Decree 30/2020, the border seal must be affixed to the right edge of the document or appendix, covering part of the sheets of paper with each stamp not exceeding 05 sheets.
Contrasting stamps are especially important, especially when a dispute arises between the parties to the contract.
There are currently no specific regulations listing the types of documents that must be stamped. However, documents with overlapping stamps are often intended to:
– Avoid changing documents submitted or submitted when entering into contracts or preparing documents to submit to state agencies.
– Ensuring the objectivity of documents, avoiding documents being replaced or falsifying previously confirmed results.
2.3. How to stamp a signature
Signature stamp is a stamp placed on the signature of the person with authority to sign and issue a document, this is a seal affirming the legal value of the document.
Pursuant to Article 33 of Decree 30 of 2020, the standard way to stamp a signature is as follows:
– Stamp after having the signature of the person have authority, do not stamp without a signature.
– When stamping on a signature, the stamp must cover about 1/3 of the signature on the left side.
– The stamp must be clear, neat, in the right direction and use the correct amount of red stamp as prescribed./.
Note on Applying Current Legal Regulations
This article belongs to the Legal Knowledge group and is presented for reference purposes, helping readers understand the legal issue at an overview level before preparing a dossier or carrying out a transaction.
Legal regulations may vary depending on the timing, locality, type of dossier and specific circumstances. If you need to determine the exact legal basis applicable to your case, you should contact ANT Legal’s lawyers at 0966.475.966 for review and advice before proceeding.
Common Legal Risks to Note
- Applying legal instruments that have been amended, supplemented or replaced.
- Preparing an incomplete set of documents, materials or necessary evidence.
- Misunderstanding the conditions, procedure, timeline or competent authority.
- Signing, submitting a dossier or carrying out a transaction before fully assessing legal risks.
How Can ANT Legal Support You?
ANT Legal can review the specific circumstances, examine the dossier, identify the applicable legal basis, advise on an appropriate handling plan and represent clients in working with individuals, organizations or competent authorities where necessary.
For prompt advice, you may contact a lawyer at 0966.475.966.
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Practical points to review
For the topic “Distinguish between a suspended seal and a border seal?”, readers should compare the legal rule with the actual documents, parties involved, timeline and evidence before choosing a course of action.
- Identify the legal relationship, signing authority and documents creating rights or obligations.
- Check deadlines, notices, payment records, approvals and evidence that may affect the legal position.
- Assess whether negotiation, document correction, complaint, arbitration, court proceedings or another route is suitable.
Documents to prepare
- Contracts, annexes, decisions, notices, emails, messages, payment records and handover/acceptance minutes where relevant.
- Enterprise, asset, license or identity documents connected to the matter.
- A short timeline of key events and the outcome expected from the review.
When to seek legal advice
If the matter has high value, strict deadlines, multiple parties, unclear evidence or potential dispute risk, consider discussing the file with ANT Legal before signing, responding or filing a claim.
Related service: ANT Legal services. You may also contact ANT Legal through the official website.
This content is for general reference only and does not replace legal advice for a specific file. A service relationship is formed only after scope and fees are agreed.
