Is the branch allowed to use abbreviated names on invoices?

1. Can branches use abbreviations on invoices for 2024?
Pursuant to Clause 4, Article 10 of Decree 123/2020/ND-CP, regulations on content recorded on invoices. Accordingly, the invoice must show the seller’s name, address, and tax code according to the name, address, and tax code recorded in the business registration certificate, branch operation registration certificate, business household registration certificate, tax registration certificate, tax code notification, investment registration certificate, cooperative registration certificate.

At the same time, Official Dispatch 38537/CTHN-TTHT dated June 28, 2024 of the Hanoi Tax Department has instructions: The invoice must show the name, address, and tax code of the seller according to the name, address, and tax code recorded in the business registration certificate, branch operation registration certificate, business household registration certificate, tax registration certificate, tax code notification, and head registration certificate. investment, cooperative registration certificate as prescribed in Clause 4, Article 10 of Decree 123/2020/ND-CP. In case the branch operation registration certificate shows the abbreviated branch name, the branch may use the abbreviated name on the invoice.

2. Can the buyer’s address be abbreviated on the invoice?
Pursuant to Point a, Clause 5, Article 10 of Decree 123/2020/ND-CP, in case the buyer’s name and address are too long, on the invoice the seller can briefly write some common nouns such as:

– “Ward” becomes “P”

– “District” becomes “Q”

– “City” becomes “TP”

– “Vietnam” becomes “VN”

– “Share” is “CP”

– “Limited liability” becomes “Limited liability”

– “industrial park” becomes “industrial park”

– “production” becomes “production”

– “Branch” becomes “CN”

Note: when abbreviating on the invoice, you must ensure the full house number, street name, ward, commune, district, city, accurately identify the name and address of the business and be consistent with the business registration and tax registration of the business.

3. What content is included on the invoice?
Pursuant to Article 10 of Decree 123/2020/ND-CP, the invoice includes the following contents:

(i) Invoice name, invoice symbol, invoice model symbol.

(ii) Invoice copy name applies to invoices printed by tax authorities according to the guidance of the Ministry of Finance.

(iii) Invoice number.

(iv) Name, address, tax code of the seller.

(v) Name, address, tax code of the buyer.

(vi) Name, unit, quantity, unit price of goods and services; into money without value-added tax, value-added tax rate, total amount of value-added tax according to each type of tax rate, total value-added tax, total payment with value-added tax.

(vii) Seller’s signature, buyer’s signature.

(viii) Time of invoice.

(ix) Time of digital signature on electronic invoice.

(x) Tax authority code for electronic invoices with tax authority code.

(xi) Fees and charges belonging to the state budget, trade discounts and promotions (if any).

(xii) Name and tax code of the organization receiving invoice printing for invoices ordered by tax authorities.

(xiii) Letters, numbers and currency shown on the invoice.

(xiv) Other content on the invoice such as information about symbols or logos to represent the brand, brand or representative image of the seller. Depending on the characteristics, nature of the transaction and management requirements, the invoice may show information about the Sales Contract, shipping order, customer code and other information.

Note: For the content of the public property sale invoice, follow the instructions for preparing a public property sale invoice according to Form No. 08/TSC-HD issued with Decree 151/2017/ND-CP.